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Request for Proposals: Quassaick Creek Greenway Implementation Strategy and Master Plan 

City of Newburgh and Town of New Windsor, Orange County, New York
Issue Date: January 19, 2024
Submittal Due Date: February 20, 2024

Download: RFP with Appendices

Download: Addenda to RFP edited Feb 8, 2024 (see highlighted sections below for any text that was changed)

If you are a member of BidNet Direct, you can find the RFP here:


Submission of Proposals: 

Advertisement:Friday, January 19, 2024
Pre-proposal Conference and Site Visit: 2:00 p.m. Wednesday January 31, 2024
Question deadline: 5:00 p.m. ET, Monday, February 5, 2024
Posting of any addenda: 12:00 p.m. ET Friday, February 9, 2024
RFP Response Submission deadline: 12:00 p.m. ET Tuesday, February 20, 2024
Target Award Date: February 29, 2024

Qualified firms or individuals are required to submit one digital copy via Dropbox via this link: and one hard copy delivered to:

Duane Martinez
Scenic Hudson
85 Civic Center Plaza #300
Poughkeepsie, NY 12601.

Proposals are due no later than 5:00 PM Eastern Time on Tuesday, February 20, 2024.

Proposals shall be suitably bound and organized so that required mandatory information is first, followed by any supplementary information that the respondents wish to include. To the greatest extent possible, the submitted format shall be limited to an 8 1/2″ x 11″ format. The cover of the proposal shall clearly indicate name, address, telephone number, and e-mail address of the firm and designated contact person. 

Pre-Proposal Conference and Site Visit
A pre-proposal conference and site visit will be planned for 2:00 p.m. January 31, 2024, weather permitting. While not mandatory, all prospective applicants are encouraged to attend. RSVP to

Questions are due no later than 5:00 p.m. Eastern Time Monday, February 5, 2024, via email to Duane Martinez at Answers to questions will be issued to all interested bidders/proposers of record via an RFP Addendum at least five business days prior to submission deadline. Client reserves the right to compile questions and answers into a single addendum.


Scenic Hudson Inc., hereafter referred to as the “Client,” in coordination with the City of Newburgh, the town of New Windsor, and Orange County, New York, is soliciting proposals from qualified individuals, organizations or teams of such, hereafter referred to as “Consultant” to prepare the “Quassaick Creek Greenway Implementation Strategy and Master Plan,” hereafter referred to as “the Project.”

The Consultant will provide professional design, engineering, and planning services for the Quassaick Creek Greenway, a proposed linear park and multi-use trail adjacent to Quassaick Creek, reaches of which flow between and within the City of Newburgh and the Town of New Windsor in Orange County, New York. The Project consists of two major components:

  1. A master plan that includes an implementation strategy and a schematic site plan.
  2. Design development of a “Phase I Catalyst Site”, to be selected in consultation with the Client.

The Project will build upon the concepts, preferred path alignment and community engagement that were completed as part of a feasibility study in 2023 (see Appendix E).

The goals of the Project are:

  • Produce a master plan that outlines a clear strategy towards activation and construction.
  • Advance design development of a Phase I Catalyst Site.
  • Highlight and plan for ecological enhancement and restoration in the creek corridor.
  • Address environmental justice through deep community engagement, participatory design, and placemaking strategies.
  • Cultivate broad community and local agency ownership of the project.

The Client will assemble a project steering committee, hereafter referred to as the “Steering Committee” to advise the Client on consultant selection, project management and community engagement. The Steering Committee will meet with the Consultant for a kick-off meeting and hold monthly meetings to review progress. The Steering Committee aspires to include at least one representative from each: the City, the Town of New Windsor, Orange County, Orange County Land Trust (OCLT), and the Quassaick Creek Watershed Alliance (QCWA). Other local stakeholders may be identified by these representatives to participate in the Steering Committee as necessary. 

The Project is funded by a $100,000 New York State Conservation Partnership Program catalyst grant awarded by the Land Trust Alliance to The Scenic Hudson Land Trust, Inc. (SHLT), with a $150,000 matching grant provided by SHLT. Scenic Hudson will administer the Project and function as the contractual client of the Consultant. 

The Consultant is expected to direct all activities of the Project including those conducted by any approved subcontractor. The Consultant shall meet regularly with the Client and the Steering Committee to track alignment with Project goals and objectives and make course corrections where necessary. 

A. Project Direction

  • Direct all staff assignments, progress tracking, budget oversight, development of project materials, quality control, etc. 

B. Project Coordination

  • Project Schedule
    • The schedule should be updated monthly and punctuated by key deliverable dates, dependencies, review dates, and public engagement. 
    • This schedule should be organized by the Tasks outlined below. 
    • Schedule will be coordinated with Client upon commencement of work. 
  • Facilitate monthly coordination meetings with the Client to report on project status, resolve issues, and identify additional needs.
    • Frequency of these meetings shall be adjusted as needed. 
  • Distribute agenda and materials for review at least three days in advance of meetings. 
  • Provide invoices and receipts monthly. 
  • Conduct project coordination conference calls and/or meetings between regularly scheduled meetings as needed to resolve outstanding issues and review action items. 
  • Attend bi-monthly Steering Committee meetings. 

The Client can award a maximum of $220,000 for this scope of work. 

The Client has separately retained Hudsonia Ltd. as a consultant to advise on habitat and biodiversity assessment. The Client will coordinate communications and work between the Consultant and Hudsonia Ltd. (See Appendix B) 


The City of Newburgh and the Town of New Windsor 

This region has a rich and varied cultural history. This land seems to have been originally part of the traditional lands of the Waoranek or Esopus, who were part of the Lenape — an association of peoples linked by their shared use of Algonquin language dialects. European settlements on this land date back to the early 1700s. Currently, these two modern municipalities are located approximately 60 miles north of New York City on the west side of the Hudson River in Orange County, New York. The City of Newburgh is a small, densely populated city with a population of approximately 29,000 people within 3.8 square miles and a population density of 7,500 people per square mile. It is bound by the Town of Newburgh to the north and west, the Hudson River to the east and the Town of New Windsor to the south. New Windsor has a similar size population of about 28,000 people in nearly ten times the land area of 34 square miles. Its population density is 815 people per square mile. Quassaick Creek serves as the municipal boundary of the City of Newburgh and the Town of New Windsor. 

Scenic Hudson, Inc. 

Scenic Hudson, Inc. is a 501(c)3 non-profit organization that seeks to sustain and enhance the Hudson Valley’s inspirational beauty and health for generations to come. Scenic Hudson’s River Cities Program focuses on improving equitable access to nature and creating systems of climate-resilient green infrastructure in the Mid-Hudson cities of Poughkeepsie, Newburgh, and Kingston through meaningful community engagement and multi-stakeholder collaboration. We believe that cities should reflect the voices and visions of all their residents while supporting the living natural heritage of the Hudson River Estuary. We focus on key natural assets that provide opportunities for linking neighborhoods, educating youth, and improving biodiversity and climate resilience in urban ecosystems. We value equity, representation, and justice as critical aspects of our collaborative conservation work. Our practice is rooted in the co-creation of vibrant public spaces that support social and ecological wellbeing. 

Quassaick Creek Greenway 

The concept of a Quassaick Creek Greenway harkens back to an early 1900s postcard, showing Newburgh families enjoying repose at what was then called the Vale of Evoca. This watershed is steeped in industrial history, Revolutionary War linkages, archaeological sites and the old Kings Highway, as well as rich estuarine, upland forest and riparian ecosystems. It 

The effort to establish the Quassaick Creek corridor as a linear park and trail produced numerous studies and proposals over the past several decades. The first organized effort was brought into focus by the Quassaick Creek Estuary Preserve and Trail Coalition, a nonprofit formed in the late 1990s. The Coalition ceased work on the project in 2009 after being unable to make headway on securing access to properties deemed relevant to the project. Soon after, QCWA was formed and continued the charge to establish a trail in the corridor and monitor the full extent of the watershed. In 2020, Scenic Hudson received a NYS Conservation Partnership Program Catalyst Grant administered by the Land Trust Alliance to study the feasibility of a 2.5 mile greenway from the Hudson River to Scenic Hudson’s Snake Hill Preserve. 

Important milestones to date include: 

• 1999: $100,000 granted by the NYS Department of Environmental Conservation to OCLT to provide public access to Quassaick Creek. 

• 2000: OCLT contracted a Phase I engineering study on 5 acres bordered by Quassaick Creek and River Road for a possible trail head. 

• 2002: A well attended charrette for a Quassaick Creek Trail held in Newburgh. 

• 2002: Grant-funded stabilization of an historical “twin arch” bridge at the Candle Factory site. 

• 2003: James Barbour biodiversity study identifying rare and endangered plants. 

• 2007: New York-New Jersey Trail Conference prepared a Phase 1 Trail Feasibility Study 

• 2007: Study of a linear park along Quassaick Creek as a capstone project in landscape architecture for the State University of New York College of Environmental Science and Forestry conducted by Marcy Denker. 

• 2014: The Quassaick Creek Watershed Alliance, in partnership with Orange County, produced the Quassaick Creek Watershed Plan. 

• 2020: Removal of the first dam on the Quassaick upstream from its confluence with the Hudson River. 

• 2020: Scenic Hudson received a New York State Conservation Partnership Program Catalyst grant from the Land Trust Alliance to conduct a feasibility study. OCLT contributed matching funds. 

• 2021: City of Newburgh prepared a design proposal for the modification of the Holden Dam. 

• 2023: Scenic Hudson published the Quassaick Creek Greenway Feasibility Study produced by thread collective and MUD Workshop with Tectonic Engineers and KB Engineering. 

• 2023: Riverkeeper received a grant to remove the Holden Dam. 

• 2023: City of Newburgh commissions a Natural Resources Inventory with Hudsonia and Greenplan. 

• 2023: City of Newburgh conducts a land survey of of approximately 108 acres of municipally-owned land within the project area and encompassing Crystal Lake. 

• Over the years the NY/NJ Trail Conference and the City of Newburgh developed several proposed trail segment layouts, along with a layout for a trail on the Plotkin property north of the stream. 

Quassaick Creek Greenway Feasibilty Study 

In 2022, Scenic Hudson commissioned the combined team of thread collective and MUD Workshop to conduct a feasibilty study of the greenway. The study was completed in the spring of 2023. This work resulted in a community-informed vision, a preferred path alignment, design principles, rough order of magnitude cost estimates for trail construction, and concepts for phasing, governance, and trail typologies. (see Appendix E) 


The study area is generally defined as a mosaic of public and private parcels located on either side of Quassaick Creek following an approximately 2-mile stretch from the mouth at the Hudson River to Crystal Lake in the City of Newburgh. The Study Area generally includes:
1) Parcels within 100 feet of both sides of Quassaick Creek from the mouth of the creek at the Hudson River to its confluence with Gidneytown Creek in the City of Newburgh;
2) Parcels with frontage on Muchattoes Lake and Crystal Lake in the City of Newburgh; and
3) Publicly owned property within a quarter mile of Quassaick Creek, contiguous with the above parcels.


Required tasks include: 







For most deliverables, findings, analysis and recommendations shall be compiled as a chapter of the final report unless otherwise noted. Format of the final report will be coordinated with the Client. The Client may require interim status memos throughout the project. 


The Consultant shall seek public input and engage the local community throughout the scope of the Project. Local demographics and stakeholder interests shall be analyzed to better inform this strategy. This process should be innovative and creative, and seek to engage a population representative of the demographics of the community. It should be inclusive of hard to reach and historically marginalized populations, residents within the study area, as well as property owners. The outcome of engagement should be broad community ownership of the project. The Consultant will be responsible for developing outreach materials. Language translation, childcare, and refreshments will be provided by the Client as necessary during public meetings. 

A. Stakeholder Analysis

  • Review findings of the 2023 Feasibility Study with the Client. 
  • Brief analysis of sociodemographic factors pertinent to trail and park planning. 
  • Update and maintain an existing record of community leaders, property owners, neighborhood associations, community organizations, key businesses, and potential user groups that have an interest in the Project.
    • Identify stakeholder interests, impact levels and relative priority to realizing the objectives of the Project. 
  • Propose various strategies for community engagement and stakeholder participation based on findings. 


1. Chapter and associated tables, charts, and graphics as needed. 

B. Participatory Design

  • Gather input and vison from diverse populations and achieve participation rates that are representative of the local community. 
  • Conduct an iterative design process that incorporates public input. 
  • Gather preference data on programming, destinations, amenities, etc. 
  • Maintain records of outreach metrics including basic demographics, geographic representation, and unique/repeat interactions. 
  • Facilitate public meetings in collaboration with the Client. 


2. Community Engagement Strategy to be reviewed with the Client and Steering Committee. 

3. Coordinate and facilitate a minimum of five public engagement workshops focused on community vision and participatory design.

  • One project kickoff meeting. 
  • One public review of the draft schematic plan of the corridor. 
  • One public forum to discuss draft schematic design alternatives for one Phase I Catalyst Site. 
  • Two community design workshops focused on design development of one Phase I Catalyst Site. 
  • Other public meetings mutually agreed upon by the Client and Consultant. 
  • Methods and activities to be approved by the Client at least 3 weeks prior to engagement. 

4. Chapter compiling and analyzing data and key findings. 

5. Community Outreach Materials

  • Consultant shall develop all outreach materials for print and digital distribution 
  • Client will provide basic style guides and direction to inform/inspire Consultant’s proposed messaging, identity, and graphic design for community engagement. 
  • Client will review and approve proposed messaging and graphic identity at least three weeks prior to proposed public engagement. 

6. Kickoff meeting with Client Communications Team. 


The Consultant will be responsible for advancing key environmental investigations necessary for design of the schematic site plan and design development of a Phase I Catalyst Site. A limited environmental desktop review was conducted as part of the 2023 Feasibility Study (See Appendices E and F). The Client will provide a habitat and biodiversity assessment being prepared by Hudsonia for the Project. (see Appendix B). All final documents shall be signed and sealed by the applicable licensed professional. 

A. Existing Conditions Review and Analysis

  • Review and analyze existing conditions findings from the 2023 Feasibility Study. 
  • Review and analyze natural resources inventory to be provided by Hudsonia. 
  • Augment the findings from the above two sources with any additional research/data necessary to better inform the Project. 
  • Review current local and regional planning projects with which the Project intersects. 


7. Chapter with a summary of key findings. 

The minimum standard for vertical trail alignment and schematic design must be one-meter or higher resolution digital elevation model (DEM). For example, the NYS GIS Clearinghouse has provided one-meter resolution DEMs available here: (Federal High Resolution DEM, 2014 3 County), or by using this Image Service:

At the time of this RFP, Client does not have site control to various land parcels, and the area and landscape complexity of said parcels differs. Site control will evolve during the consultancy. Accordingly, Client encourages the proposers to include bids for two additional alternate items of work:

  1. Complete a two-foot or higher resolution digital elevation model for up to 20 acres within the study area for Design Development of the to-be-determined Phase I Catalyst Site. 
  1. Confirm site conditions via ground truthing and spot elevations, as needed, for up to 20 acres within the study area. 

If bid, fees for these additional alternates shall be provided separately from the base bid.

Client acknowledges that fees for these additional alternatives will be reflective of the geophysical variance within the study area. If the acreage of the Phase I Catalyst site is larger or smaller than 20 acres, Client will negotiate a fee for the final acreage based on the original  bid for both additional items of work, respectively. All work, including additional alternate items must be accommodated within the total project budget. 


8. Boundary and topographic survey of areas outlined above. 

9. Execution of necessary geotechnical services for Phase I Catalyst Site 

10. Chapter with a summary of key findings. 

C. Ecology

  • Habitat and Biodiversity Assessment •
    • Consult with Hudsonia on its biodiversity assessment findings and implications for greenway design. 
  • Geomorphology
    • Provide a general characterization of the geomorphology and ecology of the study area. 
    • Identify key areas desirable for habitat conservation and restoration. 
    • Field work as needed. 


11. Kickoff meeting with Client and Hudsonia. 

12. Chapter with summary and recommendations. 

D. Hydrology

  • Provide holistic assessment of hydrology in the corridor relevant to trail and greenway development. 
  • Provide recommendations for improved stream health and mitigation of negative social and ecological impacts from flood events. 


13. Chapter with summary and recommendations. 

E. Built Environment, Archaeology, Historic Preservation

  • Review resources identified in the desktop review as part of the 2023 Feasibility Study. (See Appendices E and F) 
  • Identify priority sites that may significantly impact the Project. 
  • Consult with the Client on findings and make recommendations for further investigation. 
  • Identify and map existing and planned transportation and utility infrastructure within the study area or otherwise relevant to the Project. 


14. Chapter with an inventory and basic assessment of significant features. 

F. Environmental Assessment

  • Analysis of existing desktop review report of environmental hazards prepared during the 2023 Feasibility Study (see Appendix F) 


15. Chapter outlining opportunities, constraints and recommendations for future environmental assessment and remediation. 

16. Phase 1 Environmental Assessment for the Phase I Catalyst Site 


The Consultant should apply key findings from Task 3 (Environmental Analysis), with references to relevant findings from Task 2 (Community Engagement) to inform a restoration strategy. 

A. Draft Restoration Strategy

  • Delineate areas with high conservation or restoration value. 
  • Consider landscape-level changes due to the climate and biodiversity crises such as sea level rise, extreme weather events, invasive species, etc. 
  • Materials developed should be able to be used for environmental education and seeking additional funding for future ecological restoration, adaptation and resilience work. 


17. Map delineating potential areas for habitat conservation, ecological enhancement, restoration, and climate resilience. 

18. Chapter describing and prioritizing ecological enhancement activities. 


The Consultant shall develop a schematic site plan and trail alignment for the greenway and create a set of criteria to determine a Phase I Catalyst Site for design development. The criteria shall be based on environmental analysis, community engagement and consultation with the Steering Committee. 

A. Schematic Site Plan and Trail Alignment of the Greenway

  • Horizontal and vertical trail alignment 
  • Trail typologies 
  • Typical sections 
  • Overall character 
  • Inventory of greenway destinations 

B. Design Development for a Phase I Catalyst Site

  • Establish a set of criteria to determine the most feasible site for design development. 
  • Work with Client and Steering Committee to select Phase 1 Catalyst Site. 
  • Minimum of two schematic design alternatives.
    • Design alternatives will be workshopped with the community and the preferred alternative shall be presented to the Steering Committee. 
    • Design alternatives should reflect different themes gained from the 2023 Feasibility Study, and build on community engagement and other aspects of this scope of work being completed prior to design alternatives development. 
  • Design Development of preferred Phase I Catalyst Site
    • Site plans, vertical and horizontal alignment of the trail, typical sections, vegetation, amenities, proposed grading, etc. 
    • All final documents shall be signed and sealed by the applicable licensed professional. 


19. Schematic site plan of the greenway. 

20. A recommendation for Phase 1 Catalyst Site. 

21. Two schematic design alternatives for selected Phase I Catalyst Site. 

22. Design Development drawing set of Phase I Catalyst Site. 

23. Chapter summarizing approach, design challenges, and key recommendations. 


The Consultant shall build upon the recommendations of the feasibility report and prepare a set of implementation strategies to assist the Client and local municipal agencies in better understanding the path towards construction. 

A. Phasing Strategy

  • Advance an overall phasing strategy for final greenway design and construction. 
  • Provide a detailed strategy for the Phase I Catalyst Site. 


24. Chapter outlining the phasing strategy, rationale, and timelines. 

B. Cost Estimates

  • Provide estimates of probable construction costs for the Phase I Catalyst Site. 


25. Preliminary opinion of itemized probable costs for the construction and permitting of the preferred Phase I Catalyst Site. 

C. Maintenance and Management Strategy

  • Identify potential responsible parties, staff capacity needs, maintenance equipment needs, and suggested regular maintenance practices for access points, trailheads, parking areas, trail sections, ecological stewardship, etc. 


26. Chapter outlining key maintenance schemes and potential responsible parties. 


A. Final Design Drawings

  • This package should include all final plans, models, sections and other graphic documentation necessary to communicate the vison, character, and connectivity of the project. 


27. Final design set

  • Illustrative plan of the greenway. 
  • Section drawings of key sites, to be coordinated with the Client and Steering Committee. 
  • Minimum of 6 renderings of key areas to be determined in consultation with the Client. 
  • Package of digital assets for Client use including maps, diagrams renderings, GIS files. AutoCAD, etc. to be delivered via a portable flash drive or file sharing site. 

B. Final Report

  • Executive Summary 
  • Compiled chapters of all the findings and analysis from Tasks 1-6. 


28. Final Report

  • PDF of the report with necessary printers marks. 
  • PDF of the report less than 25MB for digital distribution 

Respondents shall arrange the following items in the following order for ease of review: 

1. Description of the firm or team, including resume information of principals, licensed professionals, and other professionals who will be assigned to this project, along with current staffing and management of the firm. The team must include a Licensed Professional Engineer currently registered in the State of New York, and a Licensed Land Surveyor currently registered in the State of New York. 

2. A detailed statement describing the firm’s understanding of the scope of the proposed project, including the firm/team’s general approach to such work, evidence of the firm/team’s understanding of the goals and objectives of the project, and methodology for accomplishing the tasks as listed in this RFP. 

3. A schedule in the form of a Gantt chart which depicts sequencing and duration of the scope of work to be completed by the Consultant within 12 months from execution of the Consultant’s contract or February 28, 2025, whichever comes sooner.

4. References that attest to the firm’s experience and expertise on previous projects of similar and relevant scope involving greenway design. With each reference, include a project name, address, person to contract, telephone number, and a brief description of the work completed by the firm. Members of the Steering Committee will contact references as part of the review process. 

5. Description of services and associated costs to be provided “in-house” by the firm and what services will be subcontracted. 

6. Proof of professional liability and general insurance. 

7. Non-Collusive Bidding Affidavit 

8. Completed bid sheet including a proposed total lump sum fee. Corresponding milestone payment schedule will be coordinated with the Client. 


Consultants are encouraged to propose additional tasks as separate line items not to be included in the base bid total lump sum fee. Each addition or alternative should include an estimated breakdown of professional service fees and hourly billing rates to provide services, including any subcontracted consultants. The Client welcomes innovative and comprehensive approaches to design and ecological enhancement. 

Such tasks may include: 

1. Phase 2 Environmental Assessment of Phase I Catalyst Site 

2. Design Guidelines

  • A. Develop typical design details to establish a standard tone, look and feel for the greenway and typical features. 
  • B. Employ these guidelines in the design development of the Phase I Catalyst Site. 

3. Additional architectural renderings 

4. Detailed vegetation and planting plans 

5. Maintain a project website 

6. Advanced implementation strategies

  • A. Identify local, state, and federal funding programs for which the project may be eligible 
  • B. Outline key governance, strategic partnership and management strategies. 

Costs of additional services shall be covered within the total project budget. 


Client will award the Project to the individual, firm or team who submits the most responsive proposal for the most competitive fee.

  1. Right to Additional Information: The Client reserves the right to require additional information as deemed necessary to complete the review of proposals. An interview of the respondent after the initial review but prior to final selection should be anticipated.
  2. Right to Reject: The Client reserves the right without prejudice, to reject any or all proposals, to waive any informalities or minor irregularities in proposals, and to accept the proposal deemed to be in the best interest of the Project regardless of price.
  3. A payment schedule will be established during execution of contract. 

Please follow this link to access all appendices:

SECTION K: Summary of Deliverables

1. Stakeholder analysis 

2. Community engagement strategy 

3. A minimum of five public engagement workshops 

4. Community engagement summary 

5. Print and digital assets for each public event. 

6. Kickoff meeting with Client Communications Team 

7. Existing conditions summary 

8. Boundary and topographic survey of selected area. 

9. Execution of necessary geotechnical services 

10. Geotechnical summary. 

11. Kickoff meeting with Client and Hudsonia 

12. Ecology summary 

13. Hydrology summary 

14. Built environment summary 

15. Environmental assessment summary 

16. Phase I Environmental Assessment for Catalyst Site 

17. Restoration map 

18. Ecological Enhancement and Restoration summary 

19. Schematic Site Plan 

20. Criteria and recommendation for Phase I Catalyst Site 

21. Two schematic design alternatives for Phase I Catalyst Site 

22. Design Development drawing set for Phase I Catalyst Site 

23. Design summary 

24. Phasing strategy 

25. Cost estimates for Phase I Catalyst Site 

26. Maintenance and management strategy 

27. Final Design Set 

28. Final Report 

SECTION L: Appendices

Please follow the link below for access to all appendices.